CIPREC: Assessment of metrics in a research center
Comparing resource utilization before and after the incorporation of a digital protocol management system.
Dr. Fernando Guerlloy · Dr. Cesar J. Zaidman
Cardiovascular Research and Prevention Center (CIPREC)
Hypothesis
The implementation of a digital protocol management system:
Magnitude of the problem
Objective
To demonstrate the improvement of various performance indicators in a clinical research center after implementing a digital protocol management system.
The challenges
Materials and Methods
In a clinical research center with 19 years of experience, metrics were compared over a 4-year period (November 2020 to October 2024), divided into two phases.
Metrics Analyzed
Period A (paper) vs Period B (Brainmart MED CT)
Monthly visit rate
Data loading time (days)
Monthly query rate
Query response time (days)
The number of laboratory technicians increased from 2 to 3, while the number of medical investigators, study coordinators, and pharmacy staff remained unchanged. All results with p < 0.001.
System-Wide Benefits
Patients
Faster access to care
Sites
Reduced burden and increased effectiveness
Sponsors
Lower monitoring costs, faster access to data and improved data quality
The digital protocol management system significantly improved performance regarding recruitment potential, resource optimization, and operational metrics. It optimized workflow across all study phases, from patient selection to data verification, resulting in measurable cost and time savings for both the center and sponsors.
Digitalization in research sites is not just a tool, it is a mindset shift. The evidence is here. The next step is adoption.